Recommendation Letter Guide

How to Secure Outstanding Recommendation Letters

Strong recommendation letters can significantly strengthen your college applications. They provide admissions officers with valuable third-party perspectives on your character, work ethic, and potential. This guide will help you navigate the entire recommendation letter process, from choosing the right recommenders to providing them with the materials they need to write compelling letters.

Choosing the Right Recommenders

The most effective recommendation letters come from people who know you well and can speak specifically about your strengths, growth, and potential. Consider these factors when selecting recommenders:

• Relationship depth: Choose teachers or mentors who know you well enough to write detailed, personal letters.
• Recent interactions: Prioritize recommenders who have worked with you recently (junior or senior year).
• Relevant perspective: If you're applying to engineering programs, a recommendation from your math or physics teacher may carry more weight.
• Enthusiasm: Select someone who genuinely supports your goals and will write enthusiastically about your potential.

When to Ask for Recommendations

Timing is crucial when requesting recommendation letters:

• Ask for recommendations at least 6-8 weeks before your earliest application deadline.
• Approach teachers at the end of junior year or beginning of senior year, before they become overwhelmed with requests.
• Consider asking in person first, followed by a formal email request.
• If a teacher seems hesitant, politely look for another recommender who might write more enthusiastically.

How to Make Your Request

When asking for a recommendation letter, follow these steps:

1. Schedule a meeting: Request a brief meeting rather than asking in passing.
2. Explain your goals: Share your college plans and why you're asking this particular person.
3. Ask directly: "Would you feel comfortable writing me a strong recommendation letter?"
4. Be understanding: Accept graciously if they decline, as a reluctant letter won't help your application.
5. Follow up with an email: Send a formal request with necessary details after they agree.

Sample Email Request Template

Supporting Materials to Provide

To help your recommenders write detailed, personalized letters, provide them with:

• Resume or activities list: Include extracurricular activities, work experience, volunteer work, awards, and leadership positions.
• Academic history: List courses you've taken with them, major assignments, and grades.
• Personal statement or essays: Share drafts of your college essays to give context about your goals.
• Specific examples: Remind them of particular projects, discussions, or situations where you demonstrated key qualities.
• College information: Provide details about your target schools and programs.
• Submission instructions: Include clear guidance on how to submit the letters (online portals, forms, etc.).

Recommender Information Form Template

Following Up

After your recommender agrees to write your letter:

• Send a gentle reminder email 2-3 weeks before the deadline.
• Check application portals to confirm when letters have been submitted.
• Send a thoughtful thank-you note after letters are submitted.
• Update your recommenders about your college decisions when you receive them.

Common Mistakes to Avoid

• Asking too late: Rushing your recommenders typically results in generic letters.
• Requesting too many letters: Stick to the number required by colleges and focus on quality over quantity.
• Neglecting to waive your right to view: Colleges value confidential letters more highly.
• Not providing enough information: Vague requests often lead to vague letters.
• Forgetting to say thank you: Always express gratitude for your recommender's time and effort.

Recommendation Letter FAQs

Can I use the same letters for multiple colleges?

Yes, most recommenders can use the same core letter for multiple colleges. However, if you're applying to specialized programs, you might want to request tailored letters for those specific applications.

What if my recommender misses the deadline?

Follow up politely but promptly. Most colleges understand that recommendation letters are outside your control and will accept slightly late submissions. If the delay is significant, contact the admissions office to explain the situation.

How many recommendation letters should I request?

Most colleges require 2-3 letters. It's wise to ask one extra person as a backup in case someone can't complete the letter in time.